Job: Senior Finance Officer at Norwegian Church Aid (“NCA”)

Location: Maiduguri, Borno
Job type: Full time
Category and level: Category II B Level 3
Reporting to: Finance Manager
Geographic area of ​​responsibility: Borno State, Nigeria
Duty Station: MMC, Borno State, Nigera (With travel to remote areas)
Deadline: 6 months with possibility of extension

Specific mission objectives (objectives, scope and deliverables) Max 7 or less

  • Objective 1: Supervision and monitoring -Monitoring of cash flow,
  • Objective 2: Local capacity building – staff and partners
  • Objective 3: Verification of supporting documents to improve the quality and reliability of financial reports
  • Objective 4: Reconciliation of accounts
  • Objective 5: Financial reports from donors and partners
  • Objective 6: Improvement of internal routines

Roles and responsibilities (specific tasks, coordination, etc.)
Objective 1:

  • Perform and complete the review of Nigeria office transactions as received from the Finance Officer with respect to:
    • Activity and task PID encoding
    • Completeness of Transactions. Ensure that all transactions are captured in the financial overview i.e. cash, bank, recurring journals, correctional journals.
  • Monitor cash flow as each payment batch is made to ensure sufficient resources are available to meet day-to-day needs and alert line manager when balance is around N10 million and a transfer is due be performed.
  • Ensure timeliness of all reports in accordance with reporting deadlines.

Objective 2:

  • Provide support, as required, to Maiduguri office, Monguno, Pulka, Ngala and local partners on all matters relating to their financial operations by maintaining accurate records and submitting reports as required.
  • Train staff to understand the financial aspects of the program, especially coding and variance reporting.

Objective 3:

  • Verify that appropriate supporting documentation is attached to each payment slip indicating that the goods or services for which payment is being made have been received or rendered in accordance with the terms of the contract or purchase order. These include, but are not limited to: Append your signatures for verification confirmation.
    • To invoice
    • NRG
    • Valid contract
    • Quotation or RFQ
  • Confirm that payment for goods and services has not been made previously and ensure that the escrow/payment document has been properly certified and documentation is otherwise appropriate.
  • Ensure that all transactions are recorded under correct codes and check to what extent there is any information/amount that would prevent the transaction from being declined by donors. These include:
  • Ensure payments are made/reviews meet donor notification deadlines
  • Checking all petty cash payments for approval, accuracy and ensuring they do not exceed the petty cash threshold.
  • Conducting and requesting petty cash counts on an ad hoc basis, at least 3 times per month.

Objective 4:

  • Ensure timely clearance of clearing account balances, prepaid expenses, imprest accounts, imprest accounts and payroll control accounts.
  • Monitor the clearance of these balances by:
    • Formally write to advance holders informing them of the balance and deadlines for withdrawing funds.
    • Monitoring of outstanding payments to customers and statutory bodies.
  • Provide listings for supporting balance sheet accounts and update monthly and reconcile amounts with Head Office.
  • Ensure the follow-up of partner advances as disbursed until the possible withdrawal of balances.

Objective 5:

  • Compile financial statements for donors on a monthly basis and eventual quarterly financial statements for submission to donors under the close guidance of your line manager.
  • Compile monthly budget and expense variances for the Nigeria office by PID, and assist in compiling schedules for all users of these records.
  • Compile other custom financial reports as needed.
  • Compile bank reconciliation statements before the 3rd of each month.
  • Play a key role before and during financial audits.
  • Assist in the preparation of support budgets.

Objective 6:

  • Assist in the application of established policies and procedures for the smooth running of operations.
  • Update on areas for improvement of internal control systems
  • Suggest improvements to policies and procedures.
  • Offer necessary checks and balances as you look at NCA resources.


  • Preparation of payments
  • Preparation of financial overviews by the 3rd of the following month.
  • Preparation of recurring reviews. Flights, rent, payroll, stationery, etc.

Essential Skills and Competencies

  • Four (4) years of experience in finance/accounting/auditing in the field of humanitarian assistance programs
  • Proven experience in managing finance teams.
  • University degree in finance/accounting and ICAN certification at an advanced level.
  • Budget management and ability to prepare timely, complete and accurate reports.
  • Experience in conducting training workshops in all areas of finance for staff.
  • Commitment and demonstrated skills to build the capacity of national staff in financial management, supervision and monitoring
  • People management and leadership skills
  • Strong organizational and problem solving skills
  • Ability to train others in relevant skills
  • Ability to work in a participatory manner with staff to assess needs, implement and monitor activities
  • Fluent written and spoken English
  • Flexibility at work
  • Successfully manage a team through active monitoring, coaching and ongoing support;
  • Proactively seek solutions in a difficult context.
  • Maintain high standards and quality of work.
  • Work under pressure and with a tight deadline.

Personal qualities:

  • People management and leadership skills
  • Strong organizational and problem solving skills
  • Ability to train others in relevant skills and be a team player
  • Ability to work in a participatory manner with staff to assess needs, implement and monitor activities
  • Fluent written and spoken English
  • Flexibility at work

NCA Commitments
NCA is committed to following the following policies, standards and commitments and all staff must also comply with their requirements:

  • Humanitarian Accountability Partnership (HAP)
  • Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
  • ACT Alliance Code of Conduct
  • SPHERE Humanitarian Charter and Minimum Standards for Disaster Relief
  • NCA Nigeria Security Plan
  • NCA Nigeria Staff Handbook

Prevention of sexual exploitation and abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and among beneficiaries served by Norwegian Church Aid.

Compliance and Ethics:

  • Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid.
  • Depending on the position, maintains a clear understanding of and adheres to Norwegian Church Aid and donor compliance and ethics standards. Performs work with the highest level of integrity. Communicates these values ​​to staff and partners and requires them to adhere to these values.

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