Job: Office Manager at the US Embassy


Insight

  • Recruitment process: open to the public
  • Who Can Apply/Agency Clarification:
    • For USEFM – FS is 07. Actual FS salary determined by Washington DC
    • Current Mission Employees – All Agencies and/or U.S. Citizen Qualifying Family Members (USEFM); Eligible Family Members (EFM); or declared members of the household (MOH) – All agencies
  • Security Clearance Required: Public Trust – Background Investigation
  • Type of appointment: Permanent
  • Details of the type of appointment: Definitely not to be exceeded (5 years).

Summary

  • The work schedule for this position is as follows: Full time (40 hours per week)
  • Start Date: Candidate must be able to start work within a reasonable time (6 weeks) of receipt of agency clearance and/or clearances/certifications or else their candidacy may be terminated.
  • Supervisory position: No
  • Relocation expenses reimbursed: No
  • Travel required: Not required.

Functions
Basic function:

  • The incumbent serves as the Office Manager for the Public Affairs Section (PAS) and Special Assistant to the Country Public Affairs Officer at the US Embassy in Abuja.
  • He/she is the primary liaison with the Embassy Management Section, coordinates with the administrative staff of the Foreign Service Nationals Public Affairs Section, and manages the day-to-day administrative operations of the PAS office.
  • He/she also coordinates with USAID and other U.S. mission agencies to develop informational materials for a broad audience.
  • The incumbent also prepares memos, telegrams and other documents as required.
  • Additionally, he/she maintains the PAS calendar and PAS conference room scheduling through the SharePoint site.

Qualifications and assessments
Education Requirements:

  • A high school diploma is required.

Live:

  • One year of office management experience is required.

Business knowledge:

  • Knowledge of the political, economic and social structure of the country, as well as knowledge of the objectives, techniques and programs of public diplomacy are required.
  • An understanding of U.S. foreign policy, U.S.-Nigeria relations, and Mission Strategic Performance (MSP) goals and objectives is required.

Skills and Abilities:

  • The ability to work effectively in a diverse work environment that involves interaction with the general public is required.
  • Must be proficient in Microsoft Office software including Word, Excel and Outlook.

Ratings:

Language:

Equal Employment Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all persons without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.

Qualifications:

  • All applicants considered will be required to pass medical and security certifications.

Benefits and other information

Advantages
Benefits of the agency:

  • Locally employed personnel, including Members of Household (MOHs) and Third Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria, may receive compensation packages that may include health, separation, and others.
  • For EFMs, benefits should be discussed with the Office of Human Resources.
  • The compensation plan is awarded at the time of the conditional letter of offer by the HR Office.

Other information:

  • For current COVID-19 requirements, please visit the following link.
  • Hiring Preference Selection Process: Candidates in the following hiring preference categories are granted a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in the candidate being determined not eligible for a hiring preference.

Order of hiring preference:

  • AEFM/USEFM who is a US Veteran eligible for preference*
  • AEFM / USEFM
  • FS in CNP and CS with re-employment rights **

* Important

  • Applicants claiming preference-eligible U.S. veteran status must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), veteran’s letter that indicates current existence of Disability-related service less than six months old, equivalent documentation or certification. A “certification” is any written document from the armed forces that certifies that the service member is to be discharged or discharged from active service in the armed forces under honorable conditions within 120 days of the applicant’s submission of the certification.
  • The certification letter must be on the letterhead of the appropriate military branch of the service and contain (1) the dates of military service, including the expected discharge or release date; and (2) the character of the service. Acceptable documentation must be submitted for preference to be granted.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights in their agency or office.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing statement:

  • We encourage you to read and understand the eight (8) qualities of overseas employees before applying.

Salary
$38,894 per year.

Click here to apply

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